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Saudi Arabia

KSA-Property & Facilities Manager

Job Description

Appointment, management and supervision of a Facilities Management Company and third-party service providers to manage all FM soft and hard services including:
  • Architectural & Civil Maintenance activities for Interiors.
  • Preventive & Corrective Maintenance activities and emergencies of all MEP Equipment and Systems
  • Cleaning, security, waste management and other soft services
  • Management and Supervision of day-to-day operations
  • Responsible for the Fire Life Safety systems and standards in the property
  • Establishment and Evaluation of KPIs for service providers
  • Bid management for capital improvement projects
  • Management and supervision of Procurement Practices and services
  • Quality Assurance
  • Relationship Management and Tenants' Affairs.
  • Evaluation of customer satisfaction and Help Desk service provided
  • Coordination with the municipality, relevant ministries, health and environmental and other governmental authorities, such as but not limited to: water, electricity, and the like for payments, requests, permits, etc…

Implementation of the project's internal regulations and by-laws in conjunction with the Employer’s regulations & Sales Agreement conditions

  • Compliance with Licenses and/or other government authority requirements
  • Assessment of Collections from the owners/tenants (monthly, quarterly or annually)
  • Delinquency management for late dues
  • Tenancy Manuals issuance and violation management
  • Regular property inspections or “walk-throughs”
  • Bill Payments such as utilities, subscriptions, etc.
  • Annual Insurance reviews
  • Association newsletter publication / monthly reports preparation and distribution
  • Financial management and reporting (Annual Budgeting and CAPEX Planning)
  • Monthly/Quarterly and Annual Operating/Commercial Financial Reporting
  • Responsible for the Commercial enhancement of the property where applicable.
  • Certifying all payments related to works falling under the scope, both recurring and one-time services.

In depth knowledge and understanding of:
  • Facilities Management, Hard and Soft Services
  • Asset Management including Lifecycle
  • Service Level Agreements and Scope of Work
  • Request for Proposals (drafting and responding)
  • Local Markets and regional nuances
  • Procurement and Contracting
  • Design and Construction interface requirements
  • Performance management regimes and Payment Mechanisms
  • Health, safety, environmental and sustainability issues
  • Knowledge of local real estate regulations and practices
  • Ability to analyse and compile technical and statistical information and reports with specific regard to energy usage.
  • Adept in job-related software, such as an integrated workplace management system (IWMS) and Computer Aided Facilities Management (CAFM).
  • Expert in budgeting and financial planning. Good knowledge of key metrics and how to calculate them.
  • Expert in managing P&FM contracts.

Requirements
  • University Degree in Engineering (Mechanical or Electrical)
  • FM Certifications and credentials are an added value: CFM / FMP
  • Must have worked in large residential and / or commercial projects performing similar scope
  • Preferable experience in major companies in KSA / GCC
  • Fluency in spoken and written English is a must. Arabic is an added value
  • Good Computer Literacy including mastering Windows and Microsoft Office and Knowledge of CAFM systems

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KSA-Chief Quantity Surveyor

Job Description
Manage the costs of a construction project. Help to ensure that the construction project is completed within its projected budget.
Requirements
  • Price/forecast the cost of the different materials needed for the project
  • Prepare tender documents, contracts, budgets, bills of quantities and other documentation
  • Track changes to the design and/or construction work and adjust budget projections accordingly
  • Procure or agree the services of contractors and subcontractors who work on the construction of the project
  • Measure and value the work done on site
  • Pay subcontractors
  • Liaise with the client and other construction professionals, such as site managers, project managers and site engineers
  • Select and/or source construction materials
  • Write reports.


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KSA - Contracts Manager

Job Description
Tasks & Responsibilities:
  • Ensures that contracts are set in line with corporate goals and objectives.
  • Develops a set of standard contracts for the company.
  • Leads complex contract negotiations and manages all changes in and addendum to existing contracts.
  • Identifies potential improvements to existing policies.
  • Prepares reports on the status of contracts for management.
  • Create, prepare, review and edit all contracts and ensure the organization's internal contract documents are accurate and well maintained.
  • Provide advice and guidance to the different teams relating to contract generation
  • Maintain excellent working relationships with service providers / vendors / suppliers to ensure their needs are met.
  • Identify opportunities to improve business processes and devise plans to implement these changes.
  • Provides responses to bids, proposals and contract negotiations.
  • Prepares requests for proposals for distribution to Manufacturers / vendors.
  • Analyses all requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures.
  • Ensures that contracts are executed in accordance to corporate guidelines.
  • Conducts research prior to writing contracts.
  • Audits existing contracts, analyses a contract’s risk and oversees contract modifications.
  • Monitors the performance of each signed contract.
  • Ensures that business goals are accomplished by contract implementation.
  • Trains and supervises other contract professionals.
  • Communicates contract implementations to subordinates.
  • Maintains a computer database for the company’s contract management system.
  • Coordinates with the finance department to ensure correct billing for payments.
  • Provides responses to bids, proposals and contract negotiations.



Requirements

Qualifications and Skills Minimum Requirements

  • The candidate must have a minimum of 25 years of experience in construction cost management out of which 10 – 15 years of experience in Managerial / Director level in the Construction / Engineering business.
  • Bachelor's degree in Business Administration / Engineering or any equivalent degree. Master’s Degree in Business Administration / Engineering is preferred.
  • Being an FRICS is an advantage.
  • Must have worked in Mega projects including infrastructure, airports, smart city development, high rise buildings, underground infrastructure and utilities, community and commercial projects of value more than US $ 500 Million to US $ 1 billion.
  • Must have worked in major companies in K.S.A, GCC and International companies. Experience in national and international Projects’ contracts/scheduling.
  • Must be able to provide good references.
  • Must have to demonstrate stability in the work / previous companies.
  • Must have excellent knowledge in FIDIC.
  • Good knowledge of computer programming MS Office (word, excel, and Access).

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KSA-Planning and Scheduling Manager

Job Description
  • Directly responsible for preparation of the Master schedule for the project including all milestone activities for pre-design, design, tender and award, construction, and completion activities.
  • Directly responsible for the development of the design schedule, pre-bid schedules, drawings and submittal schedule, separate contract schedules and occupancy schedules.
  • Directly responsible for the preparation of the monthly schedule portion of the PCS report, including narrative and all scheduling update reports.
  • Assist in evaluation of tenders to determine contractor schedules meet overall project time requirements.
  • Provide recommendations when actual progress deviates from scheduled progress so that work may be re-scheduled or accelerated to provide for on-time completion.
  • Experience in performing, monitoring and reviewing of planning and scheduling functions which include schedule development, control and analysis in the field and the home office.
  • Knowledge of Supervision, Personnel Administration and Training of Technical and non-technical personnel.
  • Advanced knowledge of Engineering, Procurement, Contracts, Construction and Start up work processes.
  • Knowledge of Engineering and Construction Management customarily acquired over time through specialized instruction or practical experience.
  • Ability to plan, organize, direct, perform, review and present schedules independently using a high level of professional judgement and knowledge related to Planning and Scheduling skills and engineering design, construction and procurement practices.
  • Provide guidance to subordinates based on organizational goals and company policy.
  • Prepare accurate and realistic project schedules and define milestones, deliverables, constraints and deadlines according to the project nature and objectives.
  • Prepare project Work Breakdown Structure and define construction level activities, prepare activity network diagrams and define critical paths.
  • Monitor and update the work progress and generate progress reports from the schedule.
  • Meet with Contractor / Consultants as required in development of baseline schedule, monthly updates and recovery schedules.
  • Utilize Primavera P6 / Microsoft Project scheduling software to update and document schedule performance.
  • Support Project Management on Project Schedule (detailing Engineering, Supply, Installation and Commissioning) and contract related schedule coordination.

Requirements
Qualification and Skills Minimum Requirement
  • The candidate must have 20 – 25 years of experience in the Construction business.
  • Must have worked in Mega projects including infrastructure, smart city development, high rise buildings, underground infrastructure and utilities, community and commercial projects of value more than US $ 500 Million to US $ 1 billion.
  • Must have worked in major companies in K.S.A, GCC and International companies. Experience in national and international Projects’ contracts/scheduling.
  • Must be able to provide good references.
  • Must have to demonstrate stability in the work / previous companies.
  • Shall be familiar with latest construction practices.
  • Shall be familiar with International Standards.
  • A Bachelor/Master degree in Civil Engineering, or any other related field
  • Proficiency in developing, resource loading, analyzing and reporting on project schedules
  • Proficiency in Primavera P6/MS project scheduling is must
  • Good knowledge of computer programming MS Office (word, excel, and Access)

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KSA- Security Manager

Job Description
  • To deliver high standards of Security Services, legal compliance, and best practice
  •  To develop and implement security strategies and processes. Controlling budgets for security operations and coordinating security staff
  •  To deliver competent Security advice and support for managers to ensure that Risk Assessments, Incidents investigations, and non-conformances are addressed appropriately
  • Establishes liaison and coordination with local law enforcement, fire regiment, red cross/crescent, and civil defense
  • Collaborating with department managers to determine security needs
  •  Planning and implementing comprehensive security strategies
  • Controlling the security operations budget, monitoring expenses, and documenting processes
  • Supervising, recruiting, and training security personnel
  • Give appropriate input for Security Services’ outsourcing agreements
  • Gathering security intelligence and implementing preventative measures
  • Developing work schedules, allocating tasks, and monitoring personnel performance
  • Coordinating responses to emergencies and alarms, as well as compiling incident reports
  • Preparing surveillance equipment maintenance schedules and facilitating repairs in a timely manner
  • Keeping abreast of new technologies and advancements in security services
  • Ensuring compliance with company policies and security industry regulations
  • Ensure Risk Assessment and incident investigations, Life Safety Systems Inspections are conducted to appropriate standards with legal and management requirements
  • Ensuring Security processes and policies are appropriately developed / compliant/audited/measurable and reportable to ensure continual improvement.
  • Ensuring existing administration processes within the department are robust, accurate, and compliant with all Security, HSE, Fire Safety, and Emergency Preparedness, with safety systems and processes in operation
  • To work within the Organization at all levels to embed appropriate behaviors and the principles of risk management as organizational culture, establishing personal responsibility with a can-do attitude
  • To support in the development and implementation of the emergency preparedness/ business continuity plans
  • To develop successful relationships between all stakeholders to create an open, accessible, and friendly Security team
  • Decide on the most appropriate course of management and operational actions to ensure legal compliance or best practice for situations involving Security issues, for all management levels for internal and external customers in various industries
  • Create and develop policy, procedures, and processes as required
  • Create own documents and correspondence

 

 

 


Requirements
  • Bachelor’s Degree is required
  • Government-prescribed security training, licensing, and registration
  • Certified Security Management Professional
  • Certified in Crisis Management.
  • At least 15 years' experience in a similar role in Mega Projects and Developments; construction, Residential and commercial environments
  • Extensive experience in preventing illegal activity and performing access control
  • In-depth knowledge of security procedures and surveillance equipment
  • Knowledge of security industry regulations
  • Advanced ability to coordinate responses to security breaches and threats
  • Ability to liaise with external enforcement agencies to maintain positive relationships
  • Conversant with Microsoft Office applications, including, Word, Excel, Outlook, and PowerPoint, and adaptable to new ICT hardware and software solutions
  • Availability to respond to security alerts outside of business hours

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